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How to apply

Select the option below which best describes you to find out what you need to do to apply for funding.

I am a returning applicant

Log in to the grants management system.

I am a first-time applicant

We recommend all first-time applicants talk to a Community Advisor. Call us on 0800 824 824 or email community.matters@dia.govt.nz.

We recommend allowing up to a week to set yourself in the system and be ready to apply.

Complete the 4 steps below to be able to apply for funding. Please allow several days to complete this process.

1. Set up a RealMe login

If you have an existing RealMe profile go to 'Step 2. Set up 2-Factor authentication'.

Follow the steps below to create a RealMe profile. You do not need a RealMe verified identity to access the grants management system.

  • Set up a RealMe login account here.
  • Select 'Create a RealMe login'
  • Enter your details including a personal email address

Do not share your login details with anyone under any circumstances.

You will receive a confirmation email within 3 days confirming your RealMe profile has been set up.

2. Set up 2-Factor authentication

2-Factor authentication (2FA) is a security measure to keep your information safe.

Follow the steps below to setup 2FA on your RealMe login:

3. Register in the grants management system

  • Log in to the grants management system using your RealMe login.
  • Enter your name and contact details.
  • Select submit request.

We will email you confirmation of registration within 3 days.

4. Link to your organisation's Organisation profile

This step is only required if you represent an organisation.

To be apply for funding, report on grants, and access information about an organisation you will need to be linked to that organisation. You can be linked to multiple organisations.

Please email community.matters@dia.govt.nz written confirmation from your organisation that you are authorised to access the group’s information. This must include the name(s) of the person or people authorised to act for the group and be signed by the chairperson or two trustees. Alternatively, you can provide meeting minutes showing the motion was passed.

There are 2 types of users in the system which have different permissions.

Standard users who are linked to an organisation can see:

  • their own profile details
  • the organisation details of any organisation they are linked to
  • any draft requests they have created
  • any requests or grants that they are primary contact or signatory of

Profile secretary who can also:

  • see the profiles of all other customers linked to that organisation
  • confirm or reject any customer linkage requests for that organisation
  • edit the organisation profile and upload documents to that organisation
  • view all results reports for that organisation
  • edit submit pending results reports for that organisation
  • view all requests and grants for that organisation

Instructions to link to an organisation:

  • Log in to the grants management system.
  • Select 'My profile' to view your details.
  • Select 'Link to a group/organisation'.
  • Link to an existing Organisation profile or create a new organisation.

Link to an existing organisation

Follow these steps if the group has applied for funding previously.

  • Enter the Organisation ID and select 'save'.
  • You will be linked to this Organisation profile once the organisation's Profile secretary has confirmed your connection to it.
  • If you do not have the Organisation ID, ask the Profile secretary for this.

Link to a new organisation

Follow these steps if the group has not applied for funding previously.

  • Enter the group name and location.
  • Confirm you have the authority to do this.
  • Select 'save'.

We will confirm your registration via email confirmation within 3 days.

5. Complete an online request form

  • Log in to the grants management system.
  • Select 'create a request' to view a list of funds open for requests.
  • Select the fund you want to apply to.
  • Complete in the form. You can save your draft at any time by selecting 'Save'. Draft will appear in the sidebar under 'Saved drafts'. Click 'edit' in the top left-hand corner to continue filling out your request.
  • Upload any required supporting documentation in the request. You may not be able to submit the request if all required information is not provided.
  • Check the organisation profile information is up to date.
  • Select submit in the bottom left-hand corner.

What documentation do I need to provide?

The information we ask for depends on the fund you are applying to. You will be asked to provide information relating to the request and your organisation. Failure to provide these documents may impact your ability to access funding.

Funding request documentation

Check the 'Supporting documentation' section on the fund page to see what is required. This may include an operational or project budget, project plans and reports related to your project.

Organisation documentation

This is information about your organisation and typically you only need to provide it once. If this information is publicly available online we do not require you to provide it.

The types of information we ask for is:

We will also check if your organisation has:

  • 2 signatories for all bank account payments, withdrawal and transfer transactions
  • a cashbook (hard-copy or electronic) that is updated regularly
  • a person responsible for the organisation's financial information
  • an up-to-date Organisation profile in our online grants management system, and
  • a document from the bank showing the organisation's bank details (this could be a bank statement, a printed deposit slip or letter from the bank confirming the account name and number).

An organisation may need to have:

  • a document confirming who the Profile secretary is, if the Profile secretaries have changed in the grants management system
  • a record of the grants awarded from other funders, and
  • reported back on any completed Hāpai Hapori grants.


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