Results Reports - Otinga Kōrero
If you receive a grant you may be required to provide a results report, usually within 12 months of the committee making their decision.
If you receive a multi-year grant you will need to provide a results report for each year of the grant along with a budget for the upcoming grant. Future payments will only be released after 12 months, when a results report has been provided that includes both:
- a financial statement showing all income and expenditure (including the grant) for that year, and
- a budget of anticipated income and expenses including the grant for the following year.
In the results report we ask that you to tell us how you spent the grant and what community outcomes were achieved. If you did not spend the total grant, you will need to tell us this as well and return any unspent money.
You are required to include a financial document that shows:
- receipt of the grant,
- how the grant was spent within the approved timeframe on approved outcomes or items, and
- all other income and expenditure received during the period of the grant.
Examples of documentation that may be provided include:
- a statement of all income and expenditure, and
- up-to-date annual financial accounts (must cover the period of the grant).
Results reports are managed in the online grant management system here. You can:
- complete the online results report form by clicking 'Due' under the 'Reports' heading in the left-hand menu
- access information about your original grant request including the budget, agreed reporting and payment information by clicking on Grants under the Grants heading in the left-hand menu.
We have provided a grant expenditure record template that you may choose to use as a starting point. You can download the template below: