Community Development Scheme Te Tahua Whakapakari Hapori

• Making an application
• Supporting documentation
• Stages of the application
• Funding for outcomes
• Promoting CDS support
• Information disclosure
• Further information

Making an application

Note: The Community Development Scheme is not accepting applications at this time.

Projects will need to

• be based in one of the priority territories for the 2012 funding round
• be community-driven
• be for a defined period
• be based on employing community development workers
• identify the long-term outcomes of the community involved in the project
• provide a plan for the initiatives and activities in the first year to achieve progress towards the long-term outcomes
• demonstrate the relevance of the project to the CDS purpose

Applications should also demonstrate

• the applicant’s competence to host and manage the project over a period of three years
• support from the community involved to undertake the project

Applications should include a breakdown of the project costs for the first year.

It is the responsibility of the applicant to ensure the application is lodged on time and to the correct address.

Applications should be posted to:  

Community Development Scheme Applications

Crown Funding Team

Community Operations

Department of Internal Affairs

PO Box 805

Wellington 6140

 

 Applications should be couriered to:  

Community Development Scheme Applications

Crown Funding Team

Community Operations

Department of Internal Affairs

Level 9, TSB Building

46 Waring Taylor Street

Wellington 6011

 

Applications must be received in Wellington by the closing date to be considered.

Faxed, emailed, incomplete or late applications will not be considered.

Funding decisions are made by the Department of Internal Affairs, based upon the recommendations of an independent community advisory panel.

Supporting documentation

You will need to include with your application

• evidence of legal entity status
• the organisation’s most recent audited accounts, and also the audited accounts for the previous year
• if the most recent audited accounts are more than nine months old, include a Treasurer’s or Finance report, recording revenue and expenditure since the last audit and a statement of current financial position
• a budget, exclusive of GST, for your project
• an organisational diagram demonstrating the relationship between the governance of your organisation, its management and operations
• a diagram representing the relationship between your organisation and the wider community targeted in the project
• conflict of interest policies and procedures for people at the governance, management and employee levels of the organisation
• the processes that the organisation proposes to use to recruit a community development worker (including advertisements, the advertising and recruitment policies or processes used)
• a copy of a project-based employment agreement, or a draft employment agreement for this project

Stages of the application

Section A: Applicant details

Please list

• the trading name or the name your organisation commonly uses
• the person who is most up to date with your application should be identified as the main contact person
• the person your organisation has nominated as the governance contact person. This may be the chairperson of your organisation, or an experienced trustee, board member or equivalent governance representative
• the person your organisation has nominated as the management contact person.  This person will be able to respond to questions about the financial, operational and staff management of your organisation, including the fit of the project with the day-to-day operations of your organisation

If your application is successful, it is likely that the governance and management contact people identified will also be the contact people listed in the formal grant agreement with the Department of Internal Affairs.

Please see the Application Form for full applicant details.

Section B: Requirements

Please state

• what type of legal entity your organisation is
• the registered name and registration number of the applicant organisation, if this differs from the trading name. For successful applicants, it is the organisation name and number registered with the New Zealand Companies Office
• the grants allocated through the 2012 CDS funding round are budgeted at $80,000 plus GST per year
• the most recent audited accounts for the organisation, and the audited accounts for the previous year
• if your organisation is registered with the New Zealand Charities Commission (not compulsory),  it would be helpful to know your registration number

Please see the Application Form for full requirements.

Section C: The project proposal

The CDS is designed to achieve the outcome of strong communities that effectively work together in new and innovative ways; are self-reliant, resilient and capable of generating their own sustainable solutions to local issues.

Please explain how the project will achieve this.

Please see the Application Form for full 'Project proposal' information

Section C: Outcomes-based project plans

As an applicant to the CDS, you are asked to define the outcomes that you expect to achieve within your community as a result of undertaking the project.

Please see the Application Form for full ‘Outcomes-based project plan’ information.

Section D: About your organisation

Applicant organisations need to clearly establish that they have the appropriate experience, resources, policies and operational systems to appropriately support the project and the community development worker. This includes the ability to clarify and define roles and boundaries for the governing committee or board, the management and the staff, and the proposed community development worker.

Please see the Application Form for full ‘About your organisation’ information.

Section E: Declaration for your organisation

The declaration on behalf of your organisation must be signed in person by people with the designated authority to commit your organisation to undertake the project. If the Declaration is not signed by two people with the appropriate authority to act on behalf of the applicant organisation, your application will not be considered.

Please see the Application Form for full ‘Declaration for your organisation’ information.

Funding for outcomes

Outcomes relate to your project aims. Outcomes are all the changes and effects that happen, or start to happen, as a result of your project. Some will be expected, some unexpected.

As an applicant to the Community Development Scheme, you are expected to define the outcomes that you expect to achieve within your community as a result of undertaking the project over a period of three years (three years being the standard length of time offered by CDS).

This approach allows you to propose the community development project you wish to undertake on the basis of the outcomes you and your community want to achieve over time.

The initiatives and activities that you plan to undertake during each year of the project will need to be based on these long-term outcomes for the project overall.

The outcomes-based approach to your project planning should enable you to monitor and measure the effectiveness of the initiatives and activities you undertake each year in relation to the outcomes your community wanted to achieve at the outset.

For your information, the Department of Internal Affairs uses the outcomes-based plan presented in the application as the basis for negotiating the Community Development Scheme agreement with a grant recipient. The six-month and annual reporting requirements for grant recipients will also be based on reporting on the milestones or achievements in relation to the initiatives and activities within the project plan in relation to the long-term outcomes.

Changes may occur in people's knowledge, skills, attitudes or behaviour as a result of the project you are planning to undertake. These types of outcomes are the effects of your project.  Some of the changes and effects you want to see from your project will be achieved in the short-term (one-two years) and can be identified as the short-term outcomes.  Others will take longer to achieve. Some long-term outcomes may not be achieved until after your project has finished.

Your project planning and the initiatives you undertake within your project will allow you to be confident that, if your project achieves its short-term outcomes, then it is likely that it will achieve the long-term ones too.

People's knowledge, skills, attitudes and participation in their community may change in the short-term. Changes in people's behaviour and values, the environment and the way the community works are more likely to be long-term changes.

Not all outcomes are changes. Some outcomes may involve keeping things that are valued by the community the same, or preventing community members from being harmed. These outcomes are still the effects of your project. If the project hadn’t taken place, something else would have happened.

Promoting CDS support

Grant recipients must acknowledge the financial support given by CDS in all relevant publicity material, publications, annual reports and similar documents.

Information disclosure

Applicants should be aware that application information may be released, if required, under the Official Information Act 1982. After 10 years, all applications will be transferred to Archives New Zealand, where they will be available to members of the public.

All recipients of grants are published on the Department of Internal Affairs website.

In submitting a grant application an individual or an organisation (the applicant) acknowledge and agree that the Department of Internal Affairs may disclose to, or obtain from, any other government department or agency, private person or organisation, any information about the applicant for the purposes of gaining or providing information related to the funding of the applicant.

Grant applicants and recipients may access their information details and amend at any time. To view any personal information held by the Department of Internal Affairs, or raise a concern about personal information that it holds, please write to:

The Privacy Officer
Department of Internal Affairs
PO Box 805
Wellington 6140

 

Further information

For further information about Community Development Scheme funding you can contact us on 0800 824 824 (between 8am and 5pm Monday to Thursday, 9am and 5pm Friday).